Parents & Students » Handbook


Daily Schedule
ARRIVAL – Please read carefully

The cafeteria doors open at 7:00 AM each morning

No student should be dropped off at the front doors.

Arriving to School:

Before 7:45 A.M. When arriving at school before 7:43 A.M., ALL students are to be dropped off in the rear of the building and should report to the Cafeteria.

After 7:45 A.M., a parent MUST accompany the child to the office and sign in as tardy.

Daily Schedule
The daily schedule at Ashland City Elementary is as follows:

                               7:00                                        Buses Arrive/Cafeteria Opens

                                7:20                                        Students go to class/School day begins

                                7:45                                        Tardy Bell

                                2:10                                        No students will be released for early dismissal after this time.

                                2:45                                        Walkers and car riders dismissed

                                3:00                                        Bus riders dismissed

Early Dismissal

If you need to pick your child up before the 2:45 dismissal time, please do this BEFORE 2:10. You will need to sign your child out as an early dismissal. No child will be dismissed to the office after 2:10.


Students should be in class and ready to begin the day at 7:45. If a child walks in the door at 7:44, he/she is essentially not tardy; however, by the time he/she makes it to breakfast, then to class, puts a backpack up, and is seated, instruction has begun. Please help your child develop responsibility traits by having him/her at school on time.

Attendance Policy
Refer to Cheatham County Board Policy (CCBP) 6.200 and 6.201.
Excused Absence for Military Families
A one-day excused absence is allowed for students when their parent or custodian is deployed into active military service. A one-day excused absence is also provided for students when the parent or custodian returns from active military service. Students shall be permitted to make up school work missed during the excused absence.
Excused Absences for Grades K-4
After five (5) parent notes, the following will only be marked excused when additional documentation is provided.

1. Students' personal illness or hospitalization. A physician's statement may be required if students miss three or more consecutive days of school. Parents or guardians should always provide written notification to the school as to the reason(s) for their children's absences. Students who have been absent from school shall be required to bring a note, stating the reason(s) for their absence, from their parents or guardians upon their return to school.

2. Death, or serious illness, or injury in the immediate family. The students should bring a note from their parents or guardians upon their return to school.

3. Special recognized religious holidays regularly observed by members of a particular religious group. Parents or guardians should send a note to the school prior to the students being absent from school for religious holidays.

4. Required appearance in court. The appropriate authorities should provide written verification to the school.

5. Approved school-related activities. These activities shall be approved by the principal.

6. Head lice. Students with head lice or nits shall be excused on the day lice or nits are found, and one day immediately following. The school expects students to return to school free from lice or nits. The school will allow only two days of excused absences for each occurrence.

7. Other emergency and/or extenuating circumstances beyond the control of students. Whenever possible, these should be approved by the principal prior to the occurrence of the incident.
Release During School Hourse (CCBP 6.208)
The following procedure will be observed with regard to dismissal of students:

1. No student will leave school prior to regular dismissal hours, except with the approval of the principal and parent. Elementary students will be permitted to leave school prior to regular dismissal time only in the company of a parent, legal guardian, school employee, police officer, court officer, or a person designated in writing by the parent(s).

2. No student will be released for early dismissal after 2:10PM.

3. When dental and medical appointments cannot be scheduled outside school hours, parent(s) must send a written request for dismissal or call for the student in person.

4. Children will be released only upon the request of the parent whom the court holds directly responsible for the child, or who is the parent or guardian registered on the school record.

5. No principal or teacher shall permit a change in the physical custody of a child at school unless: (a) The person seeking custody of the child presents the school official with a certified copy of a valid court order from a Tennessee court designating the person who has custody of the child; and (b) The person seeking custody gives the school official reasonable advance notice of his/her intent to take custody of the child at school.

All eligible* students must adhere to the rules of the school and school board policies.

* The student becomes an "eligible student" when he or she reaches age eighteen.
Your child is subject to go before the Truancy Board if he/she has 10 Tardies or 5 unexcused absences
School Admissions
Classroom Assignments
We hope that the majority of our class assignments will be permanent, but as a result of the impact of new registrations during the first week of school, some adjustments may be necessary. Therefore, please do not consider your child permanently placed until we have had time to adjust for new registrations.
School Admissions (CCBP 6.203)
Any student entering school for the first time must present:

1. A birth certificate or officially acceptable evidence of date of birth at the time of registration;

2. Evidence of a current medical examination. There shall be a complete medical examination of every student entering school for the first time. This applies to kindergarten, first grade and other students for whom there is no health record;

3. Evidence of state-required immunization; and

4. The parent or legal guardian of a student seeking to enroll must provide the school district with at least three (3) of the items, numbers (1) through (8) below as verification of their residency:
1) Mortgage document or property deed

2) Apartment or home lease

3) Utility bills

4) Driver's license

5) Voter registration card

6) Automobile registration

7) Checking account

8) Any other documentation that will objectively and unequivocally establish that the parent or guardian resides in the school district
The name used on the records of a student entering school must be the same as that shown on the birth certificate unless evidence is presented that such name has been legally changed through a court as prescribed by law. If the parent does not have or cannot obtain a birth certificate, then the name used on the records of such student will be the same as that shown on documents which are acceptable to the school principal as proof of date of birth.

The name used on the records of a student entering the Cheatham County School System from another school must be the same as shown on records from the school previously attended unless evidence is presented that such name has been legally changed through a court as prescribed by law.

Once a record on a student has been established in the Cheatham County School System, a request for a change of name on that student's records shall not be honored unless evidence is presented that the name of the student has been legally changed through a court as prescribed by law.

No student shall be granted entrance under disciplinary action from another system without appearing before the Cheatham County Student Disciplinary Authority.

A child whose care, custody and support has been assigned to a resident of the district by a power of attorney or order of the court shall be enrolled in school provided appropriate documentation has been filed with the district office.4 The Power of Attorney will be verified each semester for authenticity.
General Information
Change in Transportation Home
Should you need to change the way your child is to get home in the afternoon, please call the office before 2:00 P.M. Those messages are delivered to the students at 2:10 each day. Bus Passes, permission to ride a different bus home, must be approved through the Transportation Department (792-5664). Due to bus overcrowding, it is not always possible to issue a bus pass for your child. Please have alternate plans in case this happens.
Field Trips
Written permission must be given by the parents for a child to go on a field trip.
Library Books
A student is allowed to check out one book each week. The book must be returned before another book can be checked out. If a book is lost and can’t be found, the parents or guardian must pay for the lost book. Final Report Cards may be held if a student owes for a missing library book.
Lunch and Breakfast
Students required to pay full price for meals, Breakfast is $2.00 and lunch is $3.00. Reduced breakfast is $.40 and lunch is $.70. All families are encouraged to apply for the free/reduced lunch program.
Make-Up Work
Students shall be given the opportunity to make up work for excused or unexcused absences. The principal and/or teachers will determine the times for the students to submit make-up work.
Personal Property
Students are asked not to bring large amounts of money, video games, cameras, cell phones, or other various electronic equipment to school. If they wear glasses or watches, they need to keep track of them at all times. Students, not the school, are responsible for their personal property. Please mark jackets, glasses, lunch boxes etc. so they can be returned to the rightful owner if they are misplaced.
Special Education Students (CCBP 6.500)
All disabled students between the ages of three and twenty-one (inclusive) shall receive the benefit of a free appropriate public education. This provides the assurance that these students will be educated with non-disabled students to the maximum extent appropriate, and should be placed in separate or special classes only when the severity of the disabled is such that education in regular classes cannot be achieved satisfactorily.

Eligibility standards and options of service for special education services will be based upon the criteria for disabling conditions specified in Rules, Regulations, and Minimum Standards, Tennessee State Board of Education, Part II.

Students receiving special education services shall not be restrained, except as permitted by law.
Student Records (CCBP 6.600)
A cumulative record shall be kept for each student enrolled in school. This individual folder shall contain a health record, attendance record, and scholarship record. The folder shall be kept current and shall accompany the student through his/her school career.

The name used on the record of the student entering the Cheatham County School district must be the same as that shown on the birth certificate, unless evidence is presented that such name has been legally changed. If the parent does not have, or cannot obtain a birth certificate, then the name used on the records of such student will be as shown on documents which are acceptable to the system as proof of date of birth.

The name used on the records of a student entering the system from another school must be the same as that shown on records from the school previously attended unless evidence is presented that such name has been legally changed as prescribed by law.

When a student transfers to another school within the system, copies of the student’s records, including the student’s disciplinary records, will be sent to the transfer school.

When a student transfers to a school outside of the system, copies of the student’s records, including the student’s disciplinary records, will be sent to the transfer school.

All records shall be remitted in accordance with the Family Education Rights and Privacy Act (FERPA).

Student records shall be confidential. Authorized school officials may have access to and permit access to student education records for legitimate educational purposes. A “legitimate educational interest” is the official’s need to know information in order to:

1. Perform required administrative tasks;

2. Perform a supervisory or instructional task directly related to the student’s education;

3. Perform a service or benefit for the student or the student’s family such as health care, counseling, student job placement, or student financial aid.
Supervision of Students
Students will be under the supervision of school personnel, either certificated or non-certificated, at all times, including play periods and lunch periods, as well as during the school day and during extracurricular activities. The principal shall assign students to school personnel and ensure proper supervision.
Textbooks are supplied to pupils, loaned not given, by the Board of Education. The textbooks must be cared for and returned at the close of the school year. If a book is lost, a replacement textbook will not be issued until the school is reimbursed for the lost book. Each book has a number and may be identified by the teacher who keeps a record of the books distributed in each class. If you lose a book, notify your teacher immediately.
Student Behavior
Bus Conduct (CCBP 6.308)
In order to maintain conditions and atmosphere suitable for learning, no person shall enter onto a school bus except students assigned to that bus or other persons with lawful and valid business on the bus.

The school bus is an extension of school activity; therefore, students shall conduct themselves on the bus in a manner consistent with the established standards for safety and classroom behavior.

Students are under the supervision and control of the bus driver while on the bus and all reasonable directions given by the driver are to be followed. A driver may remove a student in the event that the driver finds it necessary for the safety of the other student passengers or the driver, provided that the driver secures the safety of the ejected student by releasing the student to the custody of a parent, legal guardian, or local law enforcement officer. A driver shall report to school authorities as soon as possible, but no later than the end of the route, any student refusing to obey the driver or exiting the bus without the driver’s permission at a point other than the student’s destination for that trip.

The principal of the student transported shall be informed of any serious discipline problem and may be called upon to assist if necessary. A student may be denied the privilege of riding the bus if the principal determines that the student's behavior has disrupted the bus or if the student disobeys state or local rules and regulations pertaining to student transportation.

Any student wishing to get off the bus at any point between school and their destination must present the bus driver with a note of authorization by the parent/guardian.

Any student wishing to ride a bus other than his designated bus must have written parental permission and approval by the transportation director.

Students who transfer from bus to bus while en route to and from school shall be expected to abide by the discipline policies adopted by the Board and rules adopted by the staff of the terminal school.
Care of School Property (CCBP 6.311)
Students shall help maintain the school environment, preserve school property and exercise care while using school facilities.

All district employees shall report all damage or loss of school property to the principal or designee immediately after such damage or loss is discovered. The principal or designee shall make a full and complete investigation of any instance of damage or loss of school property. The investigation shall be carried out in cooperation with law enforcement officials when appropriate.

School property is defined as buildings, buses, books, equipment, records, instructional materials or any other item under the jurisdiction of the Board.

When the person causing damage or loss has been identified and the costs of repair or replacement have been determined, the director of schools/superintendent shall take steps to recover these costs. This may include recommending the filing of a civil complaint in court to recover damages. If the responsible person is a minor, recovery will be sought from the minor’s parent or guardian.

In addition, the district may withhold the grades, diploma, and/or transcript of the student responsible for vandalism or theft or otherwise incurring any debt to a school until the student or the student’s parent/ guardian has paid for the damages.

When the minor and parent are unable to pay for the damages, the district shall provide a program of voluntary work for the minor. Upon completion of the work, the student’s grades, diploma, and/or transcripts shall be released. Such sanctions shall not be imposed if the student is not at fault.
Code of Behavior and Discipline (CCBP 6.300)

The director of schools shall be responsible for the overall implementation and supervision of the Board’s Code of Behavior and Discipline and shall ensure that students at all schools are subject to a uniform and fair application of the Code.

The principal of each school shall be responsible for implementation and administration in his/her school and shall apply the Code uniformly and fairly to each student at the school without partiality and discrimination.

The Board delegates to the director of schools the responsibility of developing more specific codes of behavior and discipline which are appropriate for each level of school, namely, elementary, middle, junior high and senior high. The development of each code shall involve principals and faculty members of each level of school and shall be consistent with the content of the Board’s Code.

A copy of the Code shall be posted at each school and guidance counselors shall be supplied copies for discussion with students. The code shall be referenced in all school handbooks. All teachers, administrative staff and parents shall be provided copies of the Code.
Complaints and Investigations
Alleged victims of the above-referenced offenses shall report these incidents immediately to a teacher, counselor or building administrator. All school employees are required to report alleged violations of this policy to the principal/designee. All other members of the school community, including students, parents, volunteers, and visitors, are encouraged to report any act that may be a violation of this policy.

While reports may be made anonymously, an individual's need for confidentiality must be balanced with obligations to cooperate with police investigations or legal proceedings, to provide due process to the accused, to conduct a thorough investigation or to take necessary actions to resolve a complaint, and the identity of parties and witnesses may be disclosed in appropriate circumstances to individuals with a need to know.

The principal/designee at each school shall be responsible for investigating and resolving complaints. The principal/designee is responsible for determining whether an alleged act constitutes a violation of this policy, and such act shall be held to violate this policy when it meets one of the following conditions:

• It places the student in reasonable fear or harm for the student’s person or property;

• It has a substantially detrimental effect on the student’s physical or mental health;

• It has the effect of substantially interfering with the student’s academic performance; or

• It has the effect of substantially interfering with the student’s ability to participate in or benefit from the services, activities, or privileges provided by a school.

Upon the determination of a violation, the principal/designee shall conduct a prompt, thorough, and complete investigation of each alleged incident. Within the parameters of the federal Family Educational Rights and Privacy Act (FERPA) at 20 U.S.C. § 1232g, a written report on the investigation will be delivered to the parents of the complainant, parents of the accused students and to the Director of Schools.
Disciplinary Procedures (CCBP 6.313)

· Expulsion

· Alternative schools

· Student Disciplinary Hearing Authority or Board action which results in appropriate placement

* Expulsion/Remand for a period of not less than one (1) calendar year subject to modification by the director of schools on a case-by-case basis.


1. A student shall not be suspended solely because charges are pending against him/her in juvenile or other court.

2. A principal shall not impose successive short term suspensions that cumulatively exceed ten (10) days for the same offense.

3. A teacher or other school official shall not reduce or authorize the reduction of a student’s grade because of discipline problems except in deportment or citizenship.

4. A student shall not be denied the passing of a course or grade promotion solely on the basis of absences except as provided by board policy.

5. A student shall not be denied the passing of a course or grade promotion solely on the basis of failure to:

a. pay any activity fee;

b. pay a library or other school fine; or

c. make restitution for lost or damaged school property.


Any principal or assistant principal may use corporal punishment in a reasonable manner against any student for good cause in order to maintain discipline and order within the public school in accordance with the following guidelines:

1. Corporal punishment shall be administered only after other less stringent measures have failed, or if the conduct of a student is of such nature that corporal punishment is the only reasonable form of punishment under the circumstances;

2. The instrument to be used shall be approved by the principal;

3. Corporal punishment shall be administered in the presence of another professional employee; and

5. The nature of the punishment will be such that it is in proportion to the gravity of the offense, the apparent motive and disposition of the student, and the influence of the student’s example and conduct on others; and

6. Students whose parents object to corporal punishment must notify the school in writing at the beginning of each school year and an alternate discipline shall be administered.

A disciplinary record shall be maintained and shall contain the name of the student, the type of misconduct, the type of corporal punishment administered, the name of the person administering the punishment, the name of the witness present and the date and time of punishment.

Disciplinary records shall be filed in the school office and made available to parents or students, whichever is appropriate.



Suspension: dismissed from attendance at school for any reason not more than ten (10) consecutive school days. Multiple suspensions shall not run consecutively nor shall multiple suspensions be applied to avoid expulsion from school.

Expulsion: removal from attendance for more than ten (10) consecutive school days or more than fifteen (15) days in a month of school attendance. Multiple suspensions that occur consecutively shall constitute expulsion.

Remand: assignment to an alternative school.


Any principal, principal-teacher or assistant principal (herein called principal) may suspend/expel any student from attendance at school or any school-related activity on or off campus or from attendance at a specific class or classes, or from riding a school bus, without suspending such student from attendance at school (in-school suspension), for good and sufficient reasons including, but not limited to:

1. Willful and persistent violation of the rules of the school or truancy;

2. Immoral or disreputable conduct, including vulgar or profane language;

3. Violence or threatened violence against the person of any personnel attending or assigned to any school;

4. Willful or malicious damage to real or personal property of the school, or the property of any person attending or assigned to the school;

5. Inciting, advising or counseling of others to engage in any of the acts herein enumerated;

6. Possession of a pistol, gun or firearm on school property

7. Possession of a knife, etc., as defined in TCA 39-6-1701, on school property;

8. Assaulting a principal or teacher with vulgar, obscene or threatening language;

9. Unlawful use or possession of barbital or legend drugs, as defined in TCA 53-10-101; 3

10. Engaging in behavior which disrupts a class or school-sponsored activity;

11. Making a threat, including a false report, to use a bomb, dynamite, any other deadly explosive or destructive device including chemical weapons on school property or at a school sponsored event;

12. Two (2) or more students initiating a physical attack on an individual student on school property or at a school activity, including travel to and from school;

13. Off-campus criminal behavior resulting in felony charges; when behavior poses a danger to persons or property or disrupts the educational process; and

14. Any other conduct prejudicial to good order or discipline in any school.


1. Students given an in-school suspension in excess of one (1) day from classes shall attend either special classes attended only by students guilty of misconduct or be placed in an isolated area appropriate for study; and

2. Personnel responsible for in-school suspension will see that each student is supervised at all times and has textbooks and classwork assignments from his/her regular teachers. Students given in-school suspension shall be required to complete academic assignments and shall receive credit for work completed.


1. Unless the student’s continued presence in the school, class or school-related activity presents an immediate danger to the student or other persons or property, no principal shall suspend/expel any student until that student has been advised of the nature of his/her misconduct, questioned about it, and allowed to give an explanation.

2. Upon suspension/expulsion of any student (in-school suspension in excess of one (1) day), the principal shall make an immediate attempt to contact the parent or guardian to inform them of the suspension/expulsion. The student shall not be sent home before the end of the school day unless the parent or guardian has been contacted.

3. The principal shall notify the parent or guardian and the director of schools or designee in writing:

a. Of the suspension/expulsion and the cause for it; and

b. A request for a meeting with the parent or guardian, student and principal, to be held as soon as possible, but no later than five (5) days following the suspension/expulsion.

4. Immediately following the scheduled meeting, whether or not attended by the parent or guardian or student, the principal shall determine the length of the suspension/expulsion and set conditions for readmission. If the principal determines the length of the suspension to be between six (6) and the maximum of ten (10) days, the principal shall develop and implement a plan for correcting the behavior when the student returns to school.

5. If at the time of the suspension the principal determines that an offense has been committed which, in the judgment of the principal would justify a suspension/expulsion for more than ten (10) days, he/she may suspend/expel/remand the student unconditionally for a specified period of time or upon such terms and conditions as are deemed reasonable.

6. The principal shall immediately give written or actual notice to the parent or guardian and the student of the right to appeal the decision to suspend/expel/remand for more than ten (10) days. All appeals must be filed, orally or in writing, within five (5) days after receipt of the notice and may be filed by the parent or guardian, the student or any person holding a teaching license who is employed by the school system if requested by the student.

7. The appeal from this decision shall be to the Board or to a disciplinary hearing authority appointed by the Board.

8. If the suspension/expulsion occurs during the last ten (10) days of any term or semester, the student shall be permitted to take such final examinations or submit such required work as necessary to complete the course of instruction for that semester, subject to conditions prescribed by the principal.
Dress Code (CCBP 6.310)
Students shall dress and groom in a clean, neat and modest manner so as not to distract or interfere with the operation of the school.

More specific guidelines appropriate for each level of school (elementary, middle, junior high and senior high) may be developed. Principals, faculty members and students shall be involved in the development of each appropriate set of guidelines.

When a student is attired in a manner which is likely to cause disruption or interference with the operation of the school, the principal shall take appropriate action, which may include suspension and/or expulsion.
Drug-Free Schools (CCBP 6.307)
In order to protect the rights of students, to safeguard the learning environment, and to contribute to a “Drug Free” community, the Board’s plan for dealing with alcohol and drugs shall include the following:

1. Appropriate ways for handling alcohol/drug-related medical emergencies;

2. Guidelines for reporting alcohol/drug incidents and illegal activities;

3. Guidelines for referral of students who may have an alcohol/drug problem and/or are considered "high risk" to agencies and other sources of appropriate help;

4. Effective working relationships with appropriate community agencies, such as alcohol/drug service providers, law enforcement agencies and judicial officials.

Through the use of state guidelines the director of schools shall be responsible for:

1. Developing and implementing an appropriate curriculum on alcohol and drug education for students;

2. Providing adequate information and training for all staff personnel as appropriate to their responsibilities;

3. Implementing the relevant portions of the Drug-Free Youth Act

4. Developing administrative rules and guidelines for the school system to effectively respond to alcohol and drug situations that may occur at school or school-sponsored events; and

5. Providing notification to parents and students that compliance with this policy is mandatory.

Students will not consume, possess, use, sell, distribute or be under the influence of illegal drugs or alcoholic beverages in school buildings or on school grounds at any time, in school vehicles or buses, or at any school sponsored activity, function or event whether on or off school grounds. This includes but is not limited to abuse of inhalants and prescription drugs.

Disciplinary sanctions will be imposed on students who violate standards of conduct required by this policy.

Such sanctions will be consistent with local, state and federal laws, up to and including suspension/expulsion as well as referral for prosecution. Completion of an appropriate rehabilitation program may also be recommended.

Information about drug and alcohol counseling and rehabilitation programs will be made available through the school office.
Interference/Disruption of School Activities (CCBP 6.306)
The staff is authorized to take reasonable measures to establish appropriate school behavior. Any professional employee shall have the authority to control the conduct of any student while under the supervision of the school system. This authority shall extend to all activities of the school, including all games and public performances of athletic teams and other school groups, trips, excursions and all other activities under school sponsorship and direction.

Such measures may include the use of reasonable force to restrain or correct students and maintain order.

A student shall not use violence, force, noise, coercion, threat, intimidation, fear, passive resistance or any other conduct which causes the disruption, interference or obstruction of any school purpose while on school property, in school vehicles or buses, or at any school-sponsored activity, function or event, whether on or off campus. Neither shall s/he urge other students to engage in such conduct.

Harassment, intimidation and other conduct that may be considered "bullying" will not be tolerated. Students shall not engage in conduct that has the effect of unreasonably interfering with another student's academic development or that creates a hostile or offensive learning environment.

A student found guilty of misbehavior may receive punishment ranging from verbal reprimand to suspension dependent on the severity of the offense and the offender's prior record.

Suspensions more than ten (10) days, expulsions, and zero tolerance offenses are to be presented before the Student Disciplinary Hearing Authority.
Interrogations and Searches (CCBP 6.303)

School personnel have a duty to report any reasonable suspicion that a student is carrying, or has carried, a weapon or is violating, or has violated, a provision of the Tennessee Drug Control Act to the principal, the principal’s designee or, if the principal and the principal’s designee are unavailable and the offense was committed on school property, to the appropriate authorities.

Students may be questioned by teachers or principals about any matter pertaining to the operation of a school and/or the enforcement of its rules. Questioning must be conducted discreetly and under circumstances which will avoid unnecessary embarrassment to the student being questioned. Any student answering falsely, evasively or refusing to answer a proper question may be subject to disciplinary action, including suspension.

If a student is suspected or accused of misconduct or infraction of the student code of conduct, the principal may interrogate the student, without the presence of parent(s)/guardian(s) or legal custodians and without giving the student constitutional warnings.


If the principal has requested assistance by the police department to investigate a crime involving his/her school, the police shall have permission to interrogate a student suspect in school during school hours. The principal shall first attempt to notify the parent(s)/guardian(s) or legal custodians of the student of the intended interrogation unless circumstances require otherwise. The interrogation may proceed without attendance of the parent(s)/guardian(s) or legal custodians. The principal or his/her designee shall be present during the interrogation.

The use of police women or female staff members is desirable in the interrogation of female students.


If the police deem circumstances of sufficient urgency to interrogate students at school for unrelated crimes committed outside of school hours, the police department shall first contact the principal regarding the planned interrogation; inform him/her of the probable cause to investigate within the school. The principal shall make reasonable effort to notify the parent(s)/guardian(s) or legal custodians of the interrogation unless circumstances require otherwise. The interrogation may proceed without attendance of the parent(s)/guardian(s) or legal custodians. The principal or his/her designee shall be present during the interrogation.


Any principal, or his/her designee, having reasonable suspicion may search any student, place or thing on school property or in the actual or constructive possession of any student during any organized school activity off campus, including buses, vehicles of students or visitors (Notice shall be posted in the school parking lot that vehicles parked on school property by students or visitors are subject to search for drugs, drug paraphernalia or dangerous weapons), and containers or packages if he/she receives information which would cause a reasonable belief that the search will lead to the discovery of:

1. Evidence of any violation of the law;

2. Evidence of any violation of school rules or regulations or proper standards of student or faculty conduct;

3. Any object or substance which, because of its presence, presents an immediate danger of harm or illness to any person.

A student may be subject to physical search or a student’s pocket, purse or other container may be required to be emptied because of the results of a locker search, or because of information received from a teacher, staff member or other student if such action is reasonable to the principal. All of the following standards of reasonableness shall be met:

1. A particular student has violated policy;

2. The search could be expected to yield evidence of the violation of school policy or disclosure of a dangerous weapon or drug;

3. The search is in pursuit of legitimate interests of the school in maintaining order, discipline, safety, supervision and education of students;

4. The primary purpose of the search is not to collect evidence for a criminal prosecution; and

5. The search shall be reasonably related to the objectives of the search and not excessively intrusive in light of the age and sex of the student, as well as the nature of the infraction alleged to have been committed.
Procedural Due Process (CCBP 6.302)
Before school authorities administer disciplinary measures, reasonable inquiry shall be made to determine the truth of what happened. The nature of this inquiry will vary in degree with the seriousness of the offense and the consequence attached thereto.

For minor offenses where corrective measures are taken by the classroom teacher, no formal procedure is required. An inquiry into the incident to ensure that the offender is accurately identified, that he understands the nature of the offense, and that he/she knew the consequences of the offense for which he is accused.

In case of severe offenses where there is a possibility of suspension, the student shall be advised of the nature of his/her misconduct, questioned about it, and allowed to give an explanation.

If the principal determines that the offense is of such nature that the student’s continued presence would be detrimental to the school or persons within the school, he/she shall refer the case to the disciplinary hearing authority.
When a complaint is filed alleging a violation of this policy where there is physical harm or the threat of physical harm to a student or a student's property, the principal/designee of each middle school, junior high school, or high school shall report the findings and any disciplinary actions taken to the director of schools and the chair of the board of education.

The director of schools shall develop forms and procedures to ensure compliance with the requirements of this policy and TCA 49-6-1016.
Response and Prevention
School administrators shall consider the nature and circumstances of the incident, the age of the violator, the degree of harm, previous incidences or patterns of behavior, or any other factors, as appropriate to properly respond to each situation.

A substantiated charge against an employee shall result in disciplinary action up to and including termination. A substantiated charge against a student may result in corrective or disciplinary action up to and including suspension.

An employee disciplined for violation of this policy may appeal the decision by contacting the Federal Rights Coordinator or Human Resource Director. Any student disciplined for violation of this policy may appeal the decision in accordance with disciplinary policies and procedures.
Retaliation and False Accusations
Retaliation against any person who reports or assists in any investigation of an act alleged in this policy is prohibited. The consequences and appropriate remedial action for a person who engages in retaliation shall be determined by the administrator after consideration of the nature, severity, and circumstances of the act.

False accusations accusing another person of having committed an act prohibited under this policy are prohibited. The consequences and appropriate remedial action for a person found to have falsely accused another may range from positive behavioral interventions up to and including suspension and expulsion.
Rights and Responsibilities (CCBP 6.301)
The Board expects all school staff, students and parents to assume the responsibility for appropriate behaviors in the school.

Each student has the right to:

1. Have the opportunity for a free education in the most appropriate learning environment;

2. Be secure in his/her person, papers and effects against unreasonable searches and seizure;

3. Expect that the school will be a safe place;

4. Have an appropriate environment conducive to learning;

5. Not be discriminated against on the basis of sex, race, color, creed, religion, national origin or disabilities; and

6. Be fully informed of school rules and regulations.

Each student has the responsibility to:

1. Know and adhere to reasonable rules and regulations established by the Board;

2. Respect the human dignity and worth of every other individual;

3. Refrain from libel, slanderous remarks, and obscenity in verbal and written expression;

4. Study and maintain the best possible level of academic achievement;

5. Be punctual and present in the regular school program;

6. Dress and groom in a manner that meets reasonable standards of health, cleanliness, modesty and safety;

7. Maintain and/or improve the school environment, preserve school and private property, and exercise care while using school facilities;

8. Refrain from behavior which would lead to physical or emotional harm or disrupts the educational process;

9. Respect the authority of school administrators, teachers and other authorized personnel in maintaining discipline in the school and at school-sponsored activities;

10. Obey the law and school rules as to the possession or the use of alcohol, illegal drugs and other unauthorized substances or materials; and

11. Possess on school grounds only those materials which are acceptable under the law and accept the consequences for articles stored in one’s locker.
Rules of Behavior While on the Bus
Students shall be instructed in the following rules of behavior:

1. To remain will back from the roadway while awaiting the bus.

2. To enter the bus in an orderly fashion and go directly to a seat and remain seated until the destination is reached.

3. To keep their hands, arms and heads inside the bus.

4. To keep all articles such as athletic equipment, books and musical instruments out of the aisle.

5. To use the emergency door for emergency only.

6. Students who must cross the street at a bus stop shall not do so until they receive a signal from the bus driver. When crossing a street is necessary, it shall always be done in front of the bus far enough ahead of the bus so that the driver may adequately observe them. This means that students shall be able to see the face of the bus driver. The driver shall hold his bus with warning lights flashing until the crossing has been completed.

7. Transient students shall be expected to abide by the discipline policies adopted by the Board and by the staff of the terminal school.
School Discipline Act-State
TCA 49-6-4102 Students accountable for conduct

Every teacher is authorized to hold every pupil strictly accountable for any disorderly conduct in school or on the playground of the school, or on any school bus going to or returning from school, or during the intermission or recess period.
Student Discrimination, Harassment, Bullying, Cyber Bullying and Intimidation (CCBP 6.304)
The Cheatham County Board of Education has determined that a safe, civil, and supportive environment in school is necessary for students to learn and achieve high academic standards. In order to maintain that environment, acts of bullying, cyber-bullying, discrimination, harassment, hazing or any other victimization of students, based on any actual or perceived traits or characteristics, are prohibited.

This policy shall be disseminated annually to all school staff, students, and parents. This policy shall cover employees, employees' behaviors, students and students' behaviors while on school property, at any school-sponsored activity, on school-provided equipment or transportation, or at any official school bus stop. If the act takes place off school property or outside of a school-sponsored activity, this policy is in effect if the conduct is directed specifically at a student or students and has the effect of creating a hostile educational environment or otherwise creating a substantial disruption to the educational environment or learning process.

Building administrators are responsible for educating and training their respective staff and students as to the definition and recognition of discrimination/harassment.
Student Goals (CCBP 6.100)
In order to establish an environment conducive to learning for each student, the Board establishes the following goals:

1. To assure all students the same educational opportunities regardless of race, color, creed, religion, ethnic origin, sex or disabilities.

2. To protect and observe the legal rights of students;

3. To promote a learning environment which provides opportunities for all students without regard to race, creed, ethnic origin, sex or disabilities?

4. To enhance the self-image of each student by helping him/her feel respected and worthy through a learning environment which provides positive encouragement from frequent success;

5. To provide an environment of reality in which students can learn personal and civic responsibility for their actions through meaningful experiences as school citizens;

6. To deal with students in matters of discipline in a fair and constructive manner;

7. To provide for the safety, health and welfare of students; and

8. To promote faithful attendance and good work.
Suspensions from Bus Privileges
Procedures for suspension of a student's bus privileges shall be as follows, EXCEPT for zero tolerance offenses committed while riding a school bus. All zero tolerance infractions committed on a school bus shall be referred by the Transportation Director and student's school principal to the Student Disciplinary Hearing Authority (SDHA) for appropriate hearing and action. Penalty for such infractions may include expulsion from regular bus transportation as deemed appropriate by the SDHA:

1. First Offense - One to five school days off the bus. A dated copy of the discipline policy signed by the principal and the bus driver will be sent home to be signed by the parents and returned to the bus driver. If a signed copy of the discipline policy is not returned to the bus driver, the suspension will continue indefinitely.

2. Second Offense - Six to ten school days off the bus. A dated copy of the discipline policy signed by the principal and the bus driver will be sent home to be signed by the parents and returned to the bus driver. If a signed copy is not returned to the bus driver, the suspension will continue indefinitely.

3. Third Offense - Thirty (30) school days off the bus and probation for the remainder of the school year. A dated copy of the discipline policy signed by the principal and the bus driver will be sent home to be signed by the parents and returned to the bus driver. If a signed copy of the discipline policy is not returned to the bus driver, the suspension will continue indefinitely.

If the penalty is greater than thirty (30) days, the student will appear before

the Student Disciplinary Hearing Authority.

4. Fourth Offense - Expelled from the bus for the remainder of the school year and sixty (60) school days of probation at the beginning of the next school year, if expulsion occurs after March 1. If the expulsion occurs after February 1, thirty (30) school days of probation at the beginning of the next school year.

Only the Transportation Supervisor can lessen the length of a suspension once it has been given. Appeals may be made to the director of schools.

A copy of all forms returned to the bus driver from parents will be kept by the building principal with copies forwarded to the transportation director.
Use of Internet (CCBP 4.406)
The Board supports the right of staff and students to have reasonable access to various information formats and believes it incumbent upon staff and students to use this privilege in an appropriate and responsible manner.


The director of schools shall develop and implement procedures for appropriate Internet use by students. Procedures shall address the following:

1. General rules and ethics of Internet use.

2. Prohibited or illegal activities, including, but not limited to:

• Sending or displaying offensive messages or pictures

• Using obscene language

• Harassing, insulting, defaming or attacking others

• Damaging computers, computer systems or computer networks

• Hacking or attempting unauthorized access

• Violation of copyright laws

• Trespassing in another's folders, work or files

• Intentional misuse of resources

• Using another's password or other identifier (impersonation)

• Use of the network for commercial purposes

• Buying or selling on the Internet

• Revealing your personal address or phone number or that of another person

• Use of the network that requires excessive bandwidth or causes a slowdown of the network such as downloading Napster files, using AOL Instant Messenger, Microsoft Net Meeting, etc.


Internet safety measures shall be implemented that effectively address the following:

• Controlling access by students to inappropriate matter on the Internet and World Wide Web

• Safety and security of students when they are using electronic mail, chat rooms, and other forms of direct electronic communications

• Preventing unauthorized access, including "hacking" and other unlawful activities by students on-line

• Unauthorized disclosure, use and dissemination of personal information regarding students

• Restricting students' access to materials harmful to them

The director of schools/designee shall establish a process to ensure the district's education technology is not used for purposes prohibited by law or for accessing sexually explicit materials. The process shall include, but not be limited to:

• Utilizing technology that blocks or filters Internet access (for both students and adults) to material that is obscene, child pornography or harmful to students

• Maintaining and securing a usage log

• Monitoring on-line activities of students

The Board shall provide reasonable public notice of, and at least one (1) public hearing or meeting to address and communicate its Internet safety measures.

A written parental consent shall be required prior to the student being granted access to electronic media involving district technological resources. The required permission/agreement form, which shall specify acceptable uses, rules of on-line behavior, access privileges and penalties for policy/procedural violations, must be signed by the parent/legal guardian of minor students (those under 18 years of age) and also by the student. In order to rescind the agreement, the student's parent/guardian (or the student who is at least 18 years old) must provide the director of schools with a written request.


Users with network access shall not utilize district resources to establish electronic mail accounts through third-party providers or any other nonstandard electronic mail system. All data including e-mail communications stored or transmitted on school system computers shall be monitored. Employees/students have no expectation of privacy with regard to such data. E-mail correspondence may be a public record under the public records law and may be subject to public inspection.


Students will be given appropriate instruction in internet safety as a part of any instruction utilizing computer resources. Parents and students will be provided with material to raise awareness of the dangers posed by the internet and ways in which the internet may be used safely.


Violations of this policy or a procedure promulgated under its authority shall be handled in accordance with the existing disciplinary procedures of this District.


District staff who have a presence on social networking websites are prohibited from posting data, documents, photographs, or inappropriate information that is likely to create a material and substantial disruption of classroom activity. This includes posting information regarding activities within the school system that would be inappropriate to share with the public.

District staff is prohibited from accessing personal social networking sites on electronic devices during school hours, except for legitimate instructional purposes.

The Board discourages district staff from socializing with students on social networking websites. The same relationship, exchange, interaction, information, or behavior that would be unacceptable in a non- technological medium is unacceptable when done through the use of technology.
Use of Video Cameras on School Vehicles
Video cameras may be used to monitor student behavior on school vehicles transporting students to and from school or extracurricular activities. Students in violation of bus conduct rules shall be subject to disciplinary action in accordance with established Board policy and regulations governing student conduct and discipline.

Video surveillance shall be used only to promote the order, safety and security of students, staff and property.
Zero Tolerance Offences (CCBP 6.309)
In order to ensure a safe and secure learning environment, the following offenses will not be tolerated:


Students shall not possess, handle, transmit, use or attempt to use any dangerous weapon in school buildings or on school grounds at any time, or in school vehicles and/or buses or off the school grounds at a school-sponsored activity, function or event.

Dangerous weapons for the purposes of this policy shall include, but are not limited to a firearm or anything manifestly designed, made or adapted for the purpose of inflicting death or serious bodily injury or anything that in the manner of its use or intended use is capable of causing death or serious bodily injury.

Violators of this section shall be subject to suspension and/or expulsion from school.


In accordance with state law, any student who brings or possess a firearm on school property shall be expelled for a period of not less than one (1) calendar year. The director of schools shall have the authority to modify this expulsion requirement on a case-by-case basis.


In accordance with state law, any student who unlawfully possesses or is under the influence of any drug, including any controlled substance or legend drug, shall be expelled for a period of not less than one (1) calendar year. The director of schools shall have the authority to modify this expulsion requirement on a case-by-case basis.


In accordance with state law, any student who commits battery upon any teacher, principal administrator, any other employee of the school or school resource officer shall be expelled for a period of not less than one (1) calendar year. The director of schools shall have the authority to modify this expulsion requirement on a case-by-case basis.


In accordance with state law, any student who transmits by an electronic device any communication containing a credible threat to cause bodily injury or death to another student or school employee and the transmission of such threat creates actual disruptive activity at the school that requires administrative intervention shall be expelled for a period of not less than one (1) calendar year. The

director of schools shall have the authority to modify this expulsion requirement on a case-by-case basis.


When it is determined that a student has violated this policy, the principal of the school shall notify the student’s parent or guardian and the criminal justice or juvenile delinquency system as required by law.
Student Health and Wellness
Acquired Immune Defiency Syndrome (CCBP 6.404)

Students infected with HIV shall not be denied enrollment in school. The Board shall not prevent an HIV infected student from participating in the continuation of his/her education on the basis of HIV infection. Further, the student shall be subject to the same rules for class assignment, privileges and participation in any school-sponsored activities as all other students. The Board shall strive to maintain a respectful school climate for HIV infected students.

Mandatory screening for communicable diseases not spread by casual everyday contact, such as HIV infection, shall not be a condition for school entry or attendance.1


If a student's parents/guardians choose to disclose the child's HIV status, all matters pertaining to that student will be directed by procedures initiated by the director of schools.

The director of schools shall be responsible for requesting medical records from the parent/guardian and a statement from the student's physician regarding health status of the student reported to have HIV/AIDS. In addition, the director of schools will gather information regarding the student's cumulative school record.


No information concerning an HIV infected student shall be divulged, directly or indirectly, to any other individual or group without the written consent of the parent/guardian. All medical information and written documentation of discussions, telephone conversations, proceedings and meetings shall be kept by the director of schools in a locked file. If the HIV infected student is under the age of eighteen (18), access to this file will be granted only to those persons who have the written consent of the infected student's parent's/guardians.

Under no circumstances shall information identifying a student with AIDS be released to the public.


In determining the educational placement of a student known to be infected with HIV, school authorities shall follow established policies and procedures for students with disabilities. School authorities shall reassess placement if there is a change in the student's need for accommodations or services.


The director of schools shall be responsible for developing instructional objectives to address each terminal objective in the state AIDS curriculum framework and provide each teacher responsible for teaching AIDS education with these objectives. Students shall further be taught universal precautions through the K-8 Healthful Living and Lifetime Wellness curricula and through the Board's HIV prevention education program.

The state AIDS curriculum and related instructional objectives will be used in grades K-12. Parents and guardians shall have convenient opportunities to preview all HIV prevention curricula and materials in accordance with the provisions of the Family Education Law of 1989.

Students shall have access to voluntary and confidential counseling about matters related to HIV. Administrators shall maintain a list of counseling and testing resources for student use.


The director of schools shall develop an Occupational Safety and Health Administration (OSHA)-based infection control plan in which each school will provide for: 1) well-maintained and easily accessible materials necessary to follow universal precautions, and 2) designate first responders responsible for implementing infection control guidelines, including investigating, correcting, and reporting on instances of exposure. All schools shall further follow the most current Centers for Disease Control and Prevention (CDC) Universal Precautions for Prevention of Transmission of Human Immunodeficiency Virus, Hepatitis B Virus, and Other Blood borne Pathogens in Health Care Settings and the OSHA blood borne pathogens standard.
Blood Glucose Self-Checks
Upon written request of a parent or guardian, and if included in the student's medical management plan and in the IHP, a student with diabetes shall be permitted to perform a blood glucose check or administer insulin using any necessary diabetes monitoring and treatment supplies, including sharps. The treatment process by the student must be performed in an area with an approved disposal container.

Sharps shall be stored in a secure, but accessible location, including the student's person, until use of such sharps is appropriate.

Use and disposal of sharps shall be in compliance with the guidelines set forth by the Tennessee Occupational Safety and Health Administration (TOSHA).
Child Abuse and Neglect (CCBP 6.409)

All personnel shall be alert for any evidence of child abuse or neglect.

Child abuse is defined as any wound, injury, disability, or physical or mental condition which is of such nature as to reasonably indicate that it has been caused by brutality, abuse, or neglect or which on the basis of available information reasonably appears to have been caused by such. Staff members having knowledge or suspicion of any child who is suffering from abuse or neglect shall report such harm immediately. The report shall be made to the judge having juvenile jurisdiction, the office of the chief law-enforcement official where the child resides, or to the Department of Children's Services in a manner specified by the department, either by contacting a local representative of the department or by utilizing the department's centralized intake procedure where applicable.

The report shall include:

1. The name, address and age of the child;

2. The name and address of the parents or persons having custody of the child;

3. The nature and extent of the abuse or neglect; and

4. Any evidence to the cause or any other information that may relate to the cause or extent of the abuse or neglect.

The person reporting shall be immune from liability and his identity shall remain confidential except when the juvenile court determines otherwise.

The director of schools shall develop reporting procedures, including sample indicators of abuse and neglect, and shall disseminate the procedures to all school personnel. However, nothing in the reporting procedures shall eliminate the staff member's legal responsibility to directly make a report to the authorities stated above.


School administrators and employees have a duty to cooperate, provide assistance and information in child abuse investigations including permitting child abuse review teams to conduct interviews while the child is at school; the principal may control the time, place and circumstances of the interview, but may not insist that a school employee be present even if the suspected abuser is a school employee or another student. The principal is not in violation of any laws by failing to inform parents that the child is to be interviewed even if the suspected abuser is not a member of the child's household.


It is the policy of the Cheatham County School System not to discriminate on the basis of sex, race, national origin, creed, age, marital status or disability in its educational programs, activities or employment policies as required by the Title VI and VII of the 1964 Civil Rights Act, Title IX of the 9172 Educational Amendments and Section 504 of the Federal Rehabilitation Act of 1973.

It is also the policy of this district that the curriculum materials utilized reflect the cultural and racial diversity present in the United States and the variety of careers, roles and life-styles open to women as well as men in our society. One of the objectives of the total curriculum and teaching strategies is to reduce stereotyping and to eliminate bias on the basis of sex, race, ethnicity, religion and disability. The curriculum should foster respect and appreciation for the cultural diversity found in our country and an awareness of the rights, duties and responsibilities of each individual as a member of a pluralistic society.

Inquiries regarding compliance with Title VI, Title IX and Section 504 may be directed to:

Dr. Tara Watson or Stacey Brinkley

102 Elizabeth Street, Ashland City, TN 37015.
Emergency Allergy Response Plan (CCBP 6.412)
The director of schools shall develop and maintain an Emergency Allergy Response Plan that meets state guidelines for managing students with life-threatening allergies. The Plan shall include measures to reduce exposure to allergens and procedures to treat allergic reactions. Components of the plan shall include, but are not limited to; education and training of personnel, record keeping/documentation, development and reviews of the allergy action plan, and protocols for classrooms and cafeterias that include strategies to reduce exposure to allergens.

Using the state food allergy guidelines plan as a guide, the director shall also develop a process to identify all students with food allergies and develop and implement an Individualized Health Care Plan (IHCP) with an Allergy Action Plan for each specific student.
Emergency Contact Information (CCBP 6.410)
Parent(s) of all students shall provide the schools with emergency contact information card which shall contain the following information:

1. Parents’ location and phone number during the school day;

2. The name, address and phone number of the student’s physician(s);

3. Directions in the event that medical treatment is needed; and

4. Information concerning a student’s particular physical disability or medical condition.

This card will be required annually and will be kept on file in the principal’s office.

In the event a student suffers an injury or becomes ill, the staff member in charge shall have the responsibility to render first-aid or ensure that it is rendered.

In the event of serious injury or illness to a student, the parent(s) will be notified as to whether to pick up the child at school or meet the child at the hospital. If the parent(s) cannot be reached, the student will be transported to the hospital emergency room and the physician identified by the parent(s) on the emergency medical authorization form will be notified of the accident. Efforts to notify the parent(s) will continue until they are reached.

Principals will inform the superintendent immediately of any serious injuries suffered by students while under jurisdiction of the school. A report of each accident taking place in a school will be filed in the offices of both the principal and the superintendent. Forms for reporting accidents will be made available from the office of the director of schools. In all accidents serious enough to require medical attention or requiring the student to be taken home, or in all cases that the staff member in charge deems desirable, reports will be made and filed as stated above.

No student will be taken and left at home or sent home unless a parent, or someone designated by the parent(s), is at home to accept the responsibility of the student.

Parents who object to the procedures contained in this policy shall submit to the principal a written emergency plan for his approval.
No students entering school, including those entering kindergarten or first grade, those from out-of-state and those from non-public schools, will be permitted to enroll (or attend) without proof of immunization, as determined by the Commissioner of Public Health. It is the responsibility of the parents or guardians to have their children immunized and to provide such proof to the principal of the school which the student is to attend.

Exceptions, in the absence of an epidemic or immediate threat thereof, will be granted when such measures conflict with the religious tenets and practices of a well-recognized religious denomination, whose teachings include reliance on prayer or spiritual means alone for healing, of which the parent(s) is an adherent or member; or due to medical reasons if such child has a written statement from his doctor excusing him from such immunization.

Proof of exceptions will be in writing and filed in the same manner as other immunization records.

A list of transfer students shall be kept at each school throughout the school year in order that their records can be monitored by the Department of Health and Environment.
Medicines (CCBP 6.405)
If under exceptional circumstances a child is required to take non-prescription or prescription medication during school hours and the parent cannot be at school to administer the medication, only the principal or the principal’s designee will assist in self-administration of the medication if the student is competent to self-administer medicine with assistance in compliance with the following regulations: 1

Written instructions signed by the parent will be required and will include:

1. Child’s name;

2. Name of medication;

3. Name of physician;

4. Time to be self-administered;

5. Dosage and directions for self-administration (non-prescription medicines must have label direction);

6. Possible side effects, if known; and

7. Termination date for self-administration of the medication.

The medication must be delivered to the principal's office in person by the parent or guardian of the student unless the medication must be retained by the student for immediate self-administration. (i.e. students with asthma)

Volunteer personnel, trained by a registered nurse, may administer glucagon in emergency situations to a student based on that student's Individual Health Plan (IHP).

The administrator/designee will:

1. Inform appropriate school personnel of the medication to be self-administered;

2. Keep written instructions from parent in student's record;

3. Keep an accurate record of the self-administration of the medication;

4. Keep all medication in a locked cabinet except medication retained by a student per physician's order;

5. Return unused prescription to the parent or guardian only; and

6. Ensure that all guidelines developed by the Department of Health and the Department of Education are followed.

The parent or guardian is responsible for informing the designated official of any change in the student's health or change in medication.

A copy of this policy shall be provided to a parent or guardian upon receipt of a request for long-term administration of medication.
Pediculosis (Head Lice) (CCBP 6.403.1)
It shall be the responsibility of the principal or school nurse to notify the parents in the event a child has pediculosis (head lice). A letter shall be sent home by the child to explain the condition, requirements for readmission and deadlines for satisfactory completion of the treatment.

Prior to readmission, satisfactory evidence must be submitted to school personnel that the student has been treated for pediculosis (head lice). This evidence may include but not be limited to:

(1) proof of treatment with a pediculicide product (head lice shampoo), or

(2) satisfactory examination by a school health official

Any subsequent incidents of head lice for a student during the school year shall require submission of satisfactory evidence of treatment for head lice and be found free of lice by a school health official.

A student shall be expected to have met all requirements for treatment and return to school no later than two (2) days following exclusion for head lice. All days in excess of the allowable period shall be 1marked as unexcused absences and referred to the attendance supervisor at the proper time.
Physical Examinations (CCBP 6.402)
The principal shall ensure that there is a complete physical examination of each student prior to:

1. Entering school for the first time. This applies to kindergarten, first grade, and other students for whom there is no health record; and

2. Participation as a member of any athletic team or in any other strenuous activity program.

Cost of the examination shall be borne by the parent or guardian of the student. These records shall be filed in the principal's office.

Screening tests for vision, hearing, scoliosis and lice will be conducted. Parents/Guardians will receive written notice of any screening result that indicates a condition that might interfere or tend to interfere with a student's progress.

In general, the school district will not conduct physical examinations of a student without parental consent to do so or by court order, unless the health or safety of the student or others is in question within one (1) calendar year.
Student Communicable Disease (CCBP 6.403)
No student will be denied an education solely because of a communicable disease, and his educational program shall be restricted only to the extent necessary to minimize the risk of transmitting the disease.

Parents or guardians of infected students shall inform appropriate school officials of the infection so that proper precautions for the protection of other students, employees, and the infected student shall be taken.

No student with a communicable disease which may endanger the health of either himself or other individuals will enter or remain in the regular school setting. If a school principal has reason to believe a student has a communicable disease which may endanger the health of either himself or other individuals in the regular school setting, the principal shall:

1. Assign the student to a setting which will protect other students, employees and the student himself; or

2. Exclude the student from school until certification is obtained from a physician or the County Health Department by either the parent or principal stating that the disease is no longer communicable.

If the principal has reason to believe that the student has a long-term communicable disease, the principal must require confirmation from a physician or the County Health Department as to the student’s condition. If the student is confirmed to have a long-term communicable disease the principal shall refer the student for special education services.

The principal may request that further examinations be conducted by a physician or County Health Department and may request periodic re-examinations after the student has been readmitted to the school.

The names of all students excluded from school under this policy will be forwarded to the office of the director of schools.

The following admittance procedures apply to students with the listed conditions:

1. Impetigo—to be readmitted when the skin is clear;

2. Scabies (itch)—to be readmitted when cured and when skin is clear;

3. Ringworm of the scalp—may be readmitted if under treatment and skull cap is worn;

4. Pinkeye—to be readmitted when eyes are clear or upon a statement from a physician saying the condition is no longer contagious;
Student Health Services (CCBP 6.401)
The major objective of student health services is to protect and promote the health of the student. This responsibility is shared by all individuals and agencies in the community.

To obtain this objective:

1. A safe, sanitary, healthful school environment shall be provided; and

2. Basic principles of healthful living and of disease shall be taught.

The student health services program shall include:

1. Identification of physical, mental or emotional characteristics of students which will prevent them from attaining their potentialities through public education;

2. Evidence of a complete medical examination of every student entering school for the first time;

3. Proof of immunization except those who are exempt by statute;

4. A medical examination as directed by the TSSAA of every student prior to participation in interscholastic athletics;

5. A cumulative health record;

6. A record for each student which contains information as to how and where to contact parents in case of emergency;

7. A report of each accident taking place while the student is under the jurisdiction of the school;

8. Plan for taking care of sick or injured students;

9. Procedures for dispensing medication;

10. Plan for dealing with communicable diseases;

11. Procedures for reporting suspected child abuse or neglect;

12. Teacher referral of students for available health service; and

13. Method for evaluating criteria, including the extent and use of available health services based upon the needs of students within the school.